AHS CLUB FINANCES

A fundraiser is any event where money is being collected and deposited into your group's ASB account. (REMEMBER collecting donations count as a fundraiser)

Clubs may host fundraisers throughout the year and there needs to be a clear goal of why you are having a fundraiser.

We encourage all funds for your club to be collected through Eagle Outfitters. Examples include club merchandise, tickets to events, club donations, member registration donations, competition registration, and more.

Fundraisers must be approved at least two weeks in advance.

You must fill out the Fundraiser Request Form. This ensures your fundraiser is approved, and a cash box, if needed, is available to you.

Money controls

• When selling there should always be at least two students and an Advisor present.

• Cash and checks collected must be submitted with a Cash Count Sheet.

• The money should be kept in a locked cash box at all times.

The following fundraisers are NOT allowed under FUSD Policy:

• Games of chance including but not limited to door prizes, raffles, 50-50 auctions (If someone needs to pay to have a chance to win the prize, this constitutes a raffle and is not allowed. Everyone needs to have a fair chance of winning the prize.)

• Door to Door Sales

• Car Washes

• Selling Food During School Hours

• Fundraisers with a high risk of injury

• Renting of District Property

Before your group is allowed to spend money you must have an approved charter on file and maintain a budget throughout the year.

Do not commingle your receipts. When purchasing for ASB related items ONLY include items that you would like to be reimbursed for on the receipt or invoice. If any other item is on the receipt or invoice you will not be allowed a reimbursement. There are no exceptions to this rule.

The Pre-Approval Form must be completed before any purchase is made. The Pre-Approval Form is a request to spend any ASB funds and you cannot spend money without completing it.

Club funds CANNOT be used to purchase the following items:

• Gift cards or cash awards

• Items that do not directly benefit students

• Donations to nonprofits

• Items or materials that the district is required to provide

• Anything related to raffles

• Items club advisor will use during a class

• Salaries of district personnel

• Technology purchases over $500 must be approved by the District Tech. Department